Letters of exemplification

Over 25 million Italians have emigrated between 1861 and 1960 with a migration boom between 1871 and 1915 when over 13,5 million emigrants left the country for European and overseas destinations.
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DeFilippis78
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Letters of exemplification

Postby DeFilippis78 » 19 Jul 2010, 19:51

Is this required for documents from just the 5 boroughs of New York or if an event happened in NY state in general? Does anyone know?

Alicia

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jgenduso
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Re: Letters of exemplification

Postby jgenduso » 19 Jul 2010, 19:59

Hi DeFilippis78 (Alicia),

From my experience it is only for the NYC documents.

My NY State documents were all state certified then had to be apostilled.
My NYC docs had to have the LoE, then be certified, then apostilled in Albany.

Hope this helps,

Joseph
Joseph F Genduso, PMP, MEng, MBA

Researching Genduso, Lo Re, Cagnina, Gallina, Mancuso, Mazzarisi, Panzica, Fratallone and Trombello in Resuttano (CL), Sicily

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DeFilippis78
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Re: Letters of exemplification

Postby DeFilippis78 » 19 Jul 2010, 20:03

Hi Joseph. For the NY state docs, did you just mail the documents to the secretary of state? I dont have to go in person right?

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jgenduso
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Re: Letters of exemplification

Postby jgenduso » 19 Jul 2010, 20:15

Hi again Alicia,

When I sent away for a NYS doc I requested a certified copy. When it came back I mailed it off to Albany (Also did the same for the NYC ones) requesting an Apostille.

I sent it priority mail with tracking so i could make sure I could follow it.

Here's a link to the NYS page and an excerpt from their website:

http://www.dos.state.ny.us/corps/apostille.html

"How do I obtain an Apostille or Authentication?

All birth and death records originating from the five boroughs of New York City (Bronx, Brooklyn, Manhattan, Queens, Staten Island) must be certified together with a Letter of Exemplification by contacting the New York City Department of Health and Mental Hygiene, 125 Worth Street, New York, NY 10013. The telephone number is 212-NEW YORK. The Letter of Exemplification must be requested when ordering the birth or death certificate. The original document must then be presented to the New York County Clerk’s office to verify the signature of the City Clerk. The New York County Clerk is located at 60 Centre Street, New York, NY 10007. The document can then be presented to the New York State Department of State for authentication.

All marriage records originating from the five boroughs of New York City (Bronx, Kings, Manhattan, Queens, and Staten Island) must be obtained from the Marriage Bureau, Municipal Center, 1 Centre Street, 2nd Floor, New York, NY 10007. Obtain a certified copy of the marriage certificate with an original signature of the City Clerk. The document must then be presented to the County Clerk's Office in the county where the document was obtained to verify the signature of the City Clerk. The document can then be presented to the New York State Department of State for authentication.


All birth, death, marriage and divorce records issued outside of the five counties of New York City can be obtained from the New York State Department of Health, Certification Unit, Vital Records Section, PO Box 2602, Albany, NY 12220-2602. The document can then be presented to the New York State Department of State for authentication.


Birth, death, marriage and divorce records issued outside of the five counties of New York City may also be obtained directly from the local registrar or town clerk of the city, town or village where the birth, death, marriage or divorce occurred. The original document must then be presented to the county clerk's office in the county where the document was obtained for certification. (It is suggested that you contact the county clerk's office prior to obtaining the records to determine if their office can certify documents obtained from a local authority.) The document can then be presented to the New York State Department of State for authentication.


Education documents (transcripts, diplomas or certificates) must be obtained from an official of the school, college or university who must certify that the document is an official record or a true copy of the original document. The official's signature must be notarized by a notary public. The document must then be presented to the County Clerk's Office in the county where the notary public is qualified to certify the signature of the notary public. The document can then be presented to the New York State Department of State for authentication.


All other documents submitted to the New York State Department of State for authentication must first be notarized and then have the notary's signature certified at the county clerk's office where the notary is qualified. The county clerk's office will affix its seal and signature to the document.

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Submitting your Document to the Department of State

Albany Office - The document, together with the $10 fee, may be mailed to the Department of State, State Records, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231 for authentication. The country where the document is being sent to must be specified. The telephone number is (518) 473-2293. You may also bring your document to the Albany Office for processing between the hours of 9:00 a.m. and 4:30 p.m.


New York City Office - You may bring your document to the Department of State’s New York City Office at 123 William Street, 19th Floor, New York, NY 10038 between the hours of 9:00 a.m. and 3:30 p.m. for authentication. The telephone number is (212) 417-5684.


The processing of documents submitted by mail are usually completed within 2 to 4 business days. To assist our office in processing your document in a timely manner, please include a self-addressed stamped envelope with your request. You may wish to include a daytime telephone number so that we may contact you should any questions arise.


Documents may be submitted in person at either of the above offices. Processing a document submitted in person is usually completed while you wait.

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Fees

Each document submitted to the Department of State for authentication must be accompanied by a $10 fee. Please make the check payable to the "New York State Department of State." "

Hope that helps more :)
Joseph F Genduso, PMP, MEng, MBA



Researching Genduso, Lo Re, Cagnina, Gallina, Mancuso, Mazzarisi, Panzica, Fratallone and Trombello in Resuttano (CL), Sicily

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DeFilippis78
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Re: Letters of exemplification

Postby DeFilippis78 » 19 Jul 2010, 20:19

Thanks for all that info!! That helps quite a bit :)


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